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CORPORATE ONBOARDING
I-9 Verification & Authorized
Representative Services
Granite Notary serves as your designated physical agent in Central Arkansas, completing Section 2 employment eligibility verifications with immaculate statutory precision and audit-ready rigor.
Direct physical representation for remote HR teams and Central Arkansas employers.
GN
Verified by Marla Harmon, CNSA
Direct Personal Oversight & Statutory Compliance
STATUTORY DELINEATION
Clarity in Function
Form I-9 employment eligibility verification is governed strictly by federal DHS regulations, distinct from state-commissioned notarial acts. Understanding this distinction prevents critical compliance violations and audit penalties.
STATE STATUTORY COMMISSION
Traditional Notarial Act
A formal public official act governed by state statutes. The notary acts as an impartial witness to the signing of legal instruments, administering oaths, or certifying acknowledgments.
- Requires state-issued official notary seal and signature
- Governed strictly by individual state notary statutes
- Verifies identity for oaths, affirmations, and jurats
- Cannot be applied directly to Form I-9 Section 2
FEDERAL DHS / USCIS AUTHORITY
I-9 Authorized Representative
A designated agent acting directly on behalf of the employer to physically inspect original identity and employment authorization documents, completing Section 2 under federal USCIS guidelines.
- Acts on behalf of the employer under federal designation
- Conducts in-person physical inspection of original documents
- No notarial seal permitted under USCIS compliance rules
- Executes Section 2 employer certification and document audit
TAILORED ONBOARDING COMPLIANCE
Precision For Every Stakeholder
Whether protecting an employer from federal audit penalties or guiding a newly hired remote professional through physical document verification, our process ensures absolute accuracy across Little Rock and Central Arkansas.
FOR HR DIRECTORS & EMPLOYERS
Zero-Error Remote Verification & Federal Compliance
Outsource Section 2 verification with absolute confidence. As your appointed Authorized Representative, we conduct in-person physical inspections to eliminate USCIS audit risk across Central Arkansas.
- Direct compliance accountability under formal Authorized Representative designation
- Physical verification of original List A, B, and C identification documents
- Complete Central Arkansas coverage including Little Rock, North Little Rock, and Benton
FOR REMOTE EMPLOYEES & NEW HIRES
Seamless Mobile Verification at Your Convenience
Complete your onboarding requirements without stressful logistical delays. We meet you anywhere in the Little Rock area with clear pre-meeting checklists and rapid on-site completion.
- Mobile appointments arranged at your residence, office, or quiet local meeting point
- Clear instructions ensuring you present exact, valid document combinations
- Efficient in-person verification completed seamlessly in under 15 minutes
CHRONOLOGICAL ONBOARDING PROTOCOL
The Verification Process
A compliant, three-stage mobile execution model built for remote employers onboarding talent throughout Central Arkansas.
STEP 01
Secure Scheduling
HR teams or remote hires initiate an appointment via our structured dispatch portal. We coordinate a precise time and neutral location across Little Rock, North Little Rock, Conway, or Benton within Section 2 compliance deadlines.
- Guaranteed 24 to 48 hour dispatch
- Pre-appointment document checklist sent to hire
- Strict tracking against USCIS 3-day rule
STEP 02
Physical Inspection
Acting strictly as your Authorized Representative, our certified agent physically examines List A or List B & C unexpired original identity documents in the direct physical presence of the employee.
- Direct in-person physical examination (no webcams)
- Verification of document genuineness and validity
- Cross-referencing Section 1 employee declarations
STEP 03
Documentation Completion
Section 2 is fully executed on paper or via your digital onboarding platform (Workday, BambooHR, Equifax). Secure high-resolution uploads and physical chain-of-custody handovers are dispatched immediately to HR.
- Complete Section 2 sign-off without error
- Instant encrypted transmission to HR personnel
- Auditable timestamp and verification record
Mobile dispatch across Little Rock, North Little Rock, Conway, Benton & Bryant : Compliant with federal 3-business-day rule
REGULATORY STANDARDS
Compliance & Clarity
Address your regulatory questions regarding USCIS Section 2 protocols, the statutory role of an Authorized Representative, and remote verification logistics.
GN
OVERSIGHT STANDARD
Verified and administered under the protocol of Marla Harmon, CNSA. Fully compliant with Federal 8 CFR § 274a.2 requirements.
Why is there no official Notary stamp or seal placed on Form I-9?
Under USCIS guidelines, completing Section 2 of Form I-9 is an administrative verification of identity and employment authorization, not an official notarial act. Affixing an official notarial seal is explicitly prohibited by federal instructions and state commissioning guidelines because no jurat or acknowledgment is taken. We sign strictly in the capacity of an appointed Authorized Representative.
Is an Authorized Representative legally recognized by DHS and USCIS?
Yes. Federal regulations (8 CFR § 274a.2) permit employers to designate any competent person as an Authorized Representative to examine original identification documents and execute Section 2 on their behalf. Employers remain legally responsible for actions taken on their behalf, which is why partnering with a trained verification professional is critical.
How are remote and distributed new hires physically verified?
Federal law mandates physical, in-person examination of original unexpired documents within 3 business days of the employee's first day of work (unless using DHS-authorized alternative remote procedures enrolled in E-Verify). We coordinate directly with your remote hire to conduct an in-person physical examination at a professional meeting location or their workplace.
What happens if a remote employee presents expired or laminated documents?
USCIS rules require all identity and work authorization documents to be original and unexpired. If an employee presents invalid documents (such as laminated Social Security cards with restrictive clauses or expired IDs), we immediately notify your HR team and pause execution until compliant documentation is produced.
How quickly are completed Section 2 records returned to our HR department?
Executed forms and high-resolution document scans are returned securely via your designated HR portal or encrypted delivery within hours of physical inspection, ensuring your company remains comfortably inside the mandatory 3-day federal compliance window.
GRANITE NOTARY
Professional mobile, electronic and signing services throughout Central Arkansas.
Founder-led by Marla Harmon, CNSA
© 2026 Granite Notary. All rights reserved.